PERSONAL DATA FOR BASC MEMBERS
The information below is for swimmers and parents. Committee and Coaches give consent for each other to hold their own name and contact details to each other.
DATA HELD | WHERE IT CAME FROM | WHO SHARE IT WITH |
Name | Welcome pack and/or waiting list | Coaches (Level 2), Chairman, Secretary, Membership Secretary, Gala Secretary, Member on door with register, Treasurer, Welfare Officers,
Fundraisers, Workforce Officer, Swim21 Officer, Merchandiser
|
Address | Welcome pack and/or waiting list | Nominated persons
|
Telephone contact numbers | Welcome pack and/or waiting list | (nominated persons) |
Email address | Welcome pack and/or waiting list | (nominated persons)
|
D.O.B. | Welcome pack and/or waiting list | Nominated persons – Gala Secretary/coach for competition. |
ASA Number | Swim England | Nominated persons, Gala Secretary and Welfare Officers |
Allergies | Welcome pack | nominated persons, coaches (level 2)
|
Medical Condition | Welcome pack | nominated persons, coaches (level 2)
|
Ethnicity | Welcome pack | Membership Secretary – Swim England |
Medication taken | Welcome pack | nominated persons, coaches (level 2)
|
Disability | Welcome pack | (nominated persons) relevant coach and Swim England |
Doctor and address | Welcome pack | Membership Secretary |
Date started | Welcome pack | Membership Secretary and Swim England if needed for a competition. |
Category | Swim England | Membership Secretary, Gala Secretary and coach |
Photography Consent Form | Membership pack | Nominated persons and coach |
Bank Account Details | Received from payments made by bacs payments | Treasurer |
Appraisal Forms | Coach | Coach |
Swimmers p.b. times | Coach | Coach |
Training Logs | Coach | Coach |
Signed forms for Code of Conducts | Welcome Pack or coach | Secretary/Membership Secretary, Swim21 Officer and/or coach |
Letters sent | Secretary/Chairman | Secretary, Chairman and if improvement letter the coach |
Meeting Minutes | Meeting | Committee or personnel it concerns |
Accident Book | Tees Active
Welfare Officer |
The member of staff dealing with accident
Welfare Officer and coach present |
COMMITTEE AND COACHES
Certificates/Qualifications | IOS and Tees Valley Sport, ASA Board Body | Secretary, Workforce Officer, Swim21 Officer. Tees Active Office |
DBS Numbers | Swim England | Secretary, Welfare officers, Swim21 Officer. Tees Active Office |